4.3 Changing Registration
4.3.1 Registration Deposit
A Registration Deposit (section 5.3) must be paid prior to registration and is a non-refundable payment towards the Education Fee. The Registration Deposit confirms the student’s place in his/her course(s). Students are responsible for dropping or withdrawing from their course(s) according to the deadlines listed in the Academic Schedule, section 2.0.
Non-payment of fees and/or non-attendance do not constitute official withdrawal from Concordia University of Edmonton.
4.3.2 Adding, Dropping, and Withdrawing from Courses
All changes to course registration must be approved by the Registrar. Students wishing to add, drop, or withdraw from courses may do so online using the Online Course Selector in Online Services for Students, or with a Registration Advisor in Student Enrolment Services within the deadlines published in the Academic Schedule, section 2.0.
Dropping a course means that the course does not appear on a student’s permanent record. Withdrawing from a course by the specified deadlines means that a mark of W (Withdrew with Permission) appears on a student’s record. The mark of W is not included when computing the Grade Point Average.
The mark of WF (Withdrew Failing) is normally recorded on students’ transcripts for courses dropped after the deadline for course withdrawals. WF is counted as a grade of F in the calculation of Grade Point Averages for Concordia University of Edmonton admission, readmission, and graduation. Students may not take a WF after the last day of lectures.
Under unusual circumstances, a written appeal may be made to the Registrar who, after consultation with the instructor, may change the mark to W (Withdrew with Permission).
4.3.3 Course Conflict Policy
[University Policy No. AC2020]Please refer to our Policy Manual for the most recent version of all university policies. For access to a historical version, kindly contact policy@concordia.ab.ca.
4.3.4 Discontinuing Studies
Students who decide to discontinue their studies at Concordia University of Edmonton must complete a Program Withdrawal Form with a Registration Advisor in Student Enrolment Services. Withdrawal from studies at Concordia University of Edmonton is effective on the date the completed documentation is received by the Office of the Registrar.
Non-payment of fees and/or non-attendance do not constitute official withdrawal from Concordia University of Edmonton.
Students who drop out without completing official procedures are not eligible to receive refunds or recommendations. If official documentation is not completed by the last day for withdrawing from courses (Academic Schedule, section 2.0) each course in which the student remains registered is assigned a grade of F.
Students who, after the normal deadline for withdrawal, are unable to complete a course or courses, or who must discontinue their studies at Concordia University of Edmonton because of serious illness, family difficulty, or circumstances beyond their control, may appeal to the Registrar for permission for late withdrawal through an Appeal of Decisions by the Offices of Student Enrolment Services, section 9.6. Students granted permission for late withdrawal are given a mark of W (Withdrew with Permission) for courses included in the appeals.