Effective July 1, 2023, Concordia University of Edmonton (CUE) has partnered with the University of Alberta (UofA) Research Ethics Office (REO) for its human research ethics review and approval processes.
All research projects (funded or unfunded) that require Research Ethics Board (REB) approval are submitted to the University of Alberta’s Alberta Research Information Services (ARISE) online portal system. This process applies for all new applications, as well as for all renewals or amendments of existing and approved applications.
Before any CUE researcher can submit a new application, renewal or amendment, or close a project, users need to request access to the ARISE system and undergo training. Details below.
To access ARISE for the submission of your new research ethics application, renewal or amendment, every user requires a CCID (campus computing ID). CCID is the login credential required to access ARISE.
If you do not have a CCID, please complete the UofA’s REO CCID request form.
CCID requests are processed in 1-2 business days.
CUE researchers must request a CCID in order to access ARISE.
Once you have your CCID, use the guide Getting Started – Concordia University of Edmonton applicants. A summary is provided below.
1) Once you have your CCID, log into the online system and click:
2) Scroll down to the bottom and select “REB Principal/Co-Investigator”.
NOTE: If you are a faculty member and will ALSO be supervising students who may be submitting an application, ALSO select the “REB Faculty – Supervisors” role, then click Continue to move to the second page.
3) On the second page, answer the four questions.
For #3.0, set the Department/Employer to “Concordia University of Edmonton (Department)”.
Click Continue and you will exit the form.
Click submit request on the left, then click OK to complete the request.
You will receive a message right away that the role has been granted. If not, see Troubleshooting.
A help video detailing this process can be found here.
Notes:
If you are an academic supervisor of a student led application, you need to select the Supervisor role in order to view your student’s application. See step #3 How to-Supervisor Review.
| EMAIL NOTIFICATIONS: The ARISE system sends system-generated notifications to inform applicants when an application moves through the review process (i.e. when it is sent back to you for changes, when it is approved, when a renewal is due, etc.). Notifications will go to the @ualberta.ca email address associated with your UofA CCID. You should redirect these emails to your CUE email address. To change your preferred email address: 1. Log into ARISE. 2. Click on your name (top right corner of the screen). 3. Click on My Profile. 4. Click on Edit My Info (on the left side of the screen). 5. Enter your preferred email address in the Email field. Click OK to submit the change and exit the form. |
For any help with the ARISE online system, send an email to the UofA’s Research Ethics Office @ reoffice@ualberta.ca.
Once you have your CCID, use the guide Getting Started – Concordia University of Edmonton applicants. Go to page 3 in the link and follow the instructions starting at #2 and onwards.
| EMAIL NOTIFICATIONS: The ARISE system sends system-generated notifications to inform applicants when an application moves through the review process (i.e. when it is sent back to you for changes, when it is approved, when a renewal is due, etc.). Notifications will go to the @ualberta.ca email address associated with your UofA CCID. You should redirect these emails to your CUE email address. To change your preferred email address: 1. Log into ARISE. 2. Click on your name (top right corner of the screen). 3. Click on My Profile. 4. Click on Edit My Info (on the left side of the screen). 5. Enter your preferred email address in the Email field. Click OK to submit the change and exit the form. |
For any help with the ARISE online system, send an email to the UofA’s Research Ethics Office @ reoffice@ualberta.ca.
Effective July 1, 2023 all new ethics applications must be submitted through ARISE. Sign-up for an ARISE Training Session or consult the ARISE Tutorials for instructions.
For training session dates, contact CUE’s Research Integrity unit in the Office of Research and Innovation (ORI) via email: reb@concordia.ab.ca.
Refer to Getting Started – Concordia University of Edmonton applicants for a step by step guide to creating a new ethics application in the ARISE system. Summary provided below
How to Submit your Application in ARISE
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1) Start by reviewing the guide on Getting Started – Concordia University of Edmonton applicants |
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2) Obtain a UofA CCID (note: it may take 48 – 72 hours to receive your CCID and for it to be recognized within the ARISE system) |
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3) Once your CCID is activated, log into the ARISE system and click New Human Study to create a new ethics application. |
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4) The ARISE system sends system-generated notifications to inform applicants when an application moves through the review process (i.e. when it is sent back to you for changes, when it is approved, when a renewal is due, etc.). The notifications will go to the @ualberta.ca email address associated with your UofA CCID. You should redirect these emails to your CUE email address. To change your preferred email address:
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5) NOTE: In ARISE, any question which has a red colored asterisk (*) in front of it is a MANDATORY question. If a mandatory question is not applicable to your study, enter “N/A”. |
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6) Once the application has been completed, click SUBMIT for REVIEW. . |
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7) For CUE faculty who will be submitting their own ethics applications AND supervising students who will be submitting applications, request a REB – Human Research Principal/Co-Investigator role AND a REB Faculty – Supervisor role in ARISE. |
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8) Once your application is in the system, a REB Specialist will be assigned to your study and will be able to answer specific questions about ethics application via email within ARISE. |
If you have an ethics application that was approved by the CUE REB before July 1, 2023, that approval will be honored and your study will not be re-reviewed by the University of Alberta REB. However, all paper based applications will need to be transitioned into the ARISE system in time for its annual renewal, or if you are making an amendment, whichever comes first. Specific instructions are outlined in the table below. NOTE: you can create an ethics application at any time in ARISE and hold it in “Pre-Submission” until you are ready to submit it for review.
All renewal or amendment requests to approved ethics applications must be submitted through ARISE. Sign-up for an ARISE Training Session or consult the ARISE Tutorials for instructions.
For training session dates, contact CUE’s Research Integrity unit in the Office of Research and Innovation (ORI) via email: reb@concordia.ab.ca.
How to Submit an Amendment or Renewal in ARISE
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1) Use the Getting Started – Concordia University of Edmonton guide |
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2) Obtain a UA CCID (note: it may take 48 – 72 hours to receive your CCID and for it to be recognized within the ARISE system) |
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3) Once your CCID is activated, log into the ARISE system and click New Human Study to create a new ethics application. |
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ANNUAL RENEWAL |
AMENDMENT |
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4) In Section 1.1 (1.0) of the application form, type CUE RENEWAL, <Your CUE Ethics Protocol ID>, <Your study title>. This will clearly identify the application as an annual renewal of an existing CUE approved application. |
4) In Section 1.1 (1.0) of the application form type CUE AMENDMENT, <Your CUE Ethics Protocol ID>, <Your study title>. This will clearly identify the application as an amendment request for an existing CUE approved application. |
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5) Download and complete the fillable Word document UA Annual Renewal application form to describe your activity over the past year. Upload it to the documentation section of the ARISE application. |
5) Download and complete the fillable word document UA Amendment application form to describe your proposed amendment. Upload it to the documentation section of the ARISE application. |
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6) Using the CUE to U of A application mapping guidance, copy and paste the responses from your approved CUE application into the applicable sections of the ARISE application. Do NOT propose any changes to your existing approved application when completing a renewal application. Upload your current approved ethics application (and any attachments) and CUE approval certificate (letter). |
6) Using the CUE to U of A application mapping guidance, copy and paste the responses from your approved CUE application into the applicable sections of the ARISE application. Where you propose changes, make sure you populate the ARISE application form with these changes being reflected. |
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7) NOTE: In ARISE, any question which has a red colored asterisk (*) in front of it is a MANDATORY question. If a mandatory question is not applicable to your study, enter “N/A”. |
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8) Once the application has been completed, click SUBMIT for REVIEW. |
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9) Once your application is in the system, a REB Specialist will be assigned to your study and will be able to answer specific questions about ethics application via email within ARISE. |
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If you do not need to maintain your active ethics approval, closure notices can be submitted via paper application form to CUE’s Research Integrity unit in the Office of Research and Innovation (ORI) via email: reb@concordia.ab.ca.
NOTE: Closing your existing approved project does not involve the University of Alberta REB. This applies to all applications approved prior to July 1, 2023.
In-person or virtual training sessions are scheduled throughout the year and posted on CUE Connect and shared via the Office of Research and Innovation e-Newsletter. Each session is ~1.5 hours and will cover the following:
Tutorial videos are also available in the “ARISE Tutorials & FAQs” section below.
For training session dates, contact CUE’s Research Integrity unit in the Office of Research and Innovation (ORI) via email: reb@concordia.ab.ca.
There are resources to help you start working in ARISE:
- Getting Started – Concordia University of Edmonton Applicants – instructions specifically for CUE applicants.
- ARISE Help & Video Tutorials – additional resources for using the system.
- Human Participant Forms and Guidance – templates for consent documents and guidance documentation, including the full UA REB application form.
Please note the system was formerly called “REMO” and the resources below may still show this old name.
Navigating the online system (video)
Update ‘My Profile’ (video)
Request additional role (video)
Supervisor Review (video)
Approval letters (video)
Change personnel (PDF)
Change funding (Google Doc)
Amendments (video)
Renewals (video)
For additional tutorials and support, please visit the UofA’s ARISE webpage (scroll to the end of the page).
Research Ethics Boards (REBs)
The University of Alberta (UofA) administers four research ethics boards. To understand the distinction and responsibility of each REB, please visit the UofA’s REBs webpage.
Most research conducted at CUE that requires REB approval requires evaluation by either REB 1 or REB 2. Some research may require REB 3 review. Refer to the link above to determine which REB you should select to review your application.
Ethics Application Submission Dates for REB 1 and REB 2
For REB 1 submission information, including submission dates, please visit the Research Ethics Board (REB) 1 webpage.
For REB 2 submission information, including submission dates, please visit the Research Ethics Board (REB) 2 webpage.
Because much of the research submitted to REB 1 and REB 2 is minimal risk, the board has some flexibility as to when applications must be received.
Ethics Application Submission Dates for REB 3
For REB 3 submission information, including submission dates, please visit the Research Ethics Board (REB) 3 webpage.
As part of the agreement with the University of Alberta (UofA), CUE will designate two (2) representatives to serve as members of the UofA’s REBs – one faculty representative will sit on REB 1 and another on REB 2. Details about this process is communicated at Faculty Council Meetings, in a process similar to GFC committee membership recruitment.
For general queries, you can contact CUE’s Research Integrity Unit @ reb@concordia.ab.ca.
If you have any questions about ARISE or the UofA REBs, contact reoffice@ualberta.ca. This is the general help inbox for the UofA Research Ethics Office (REO) and your inquiry will be answered or redirected as needed.
Once your application is in the system, a REB Specialist will be assigned to your study and will be able to answer specific questions about ethics application via email within ARISE.
Thank you in advance for your assistance and cooperation as we navigate this new system.