4.3 Changing Registration
4.3.1 Registration Deposit
A Registration Deposit (section 5.2) must be paid at the time of registration and is a non-refundable payment towards the Education Fee. The Registration Deposit confirms the student’s place in his/her course(s). Students are responsible for dropping or withdrawing from their course(s) according to the deadlines listed in the Academic Schedule, section 2.0.
Non-payment of fees and/or non-attendance do not constitute official withdrawal from Concordia University of Edmonton.
4.3.2 Adding, Dropping, and Withdrawing from Courses
All changes to course registration must be approved by the Registrar. Students wishing to add, drop, or withdraw from courses may do so online using the Online Course Selector in Online Services for Students, or with a Registration Advisor in Student & Enrolment Services within the deadlines published in the Academic Schedule, section 2.0.
Dropping a course means that the course does not appear on a student’s permanent record. Withdrawing from a course by the specified deadlines means that a mark of W (Withdrew with Permission) appears on a student’s record. The mark of W is not included when computing the Grade Point Average.
The mark of WF (Withdrew Failing) is normally recorded on students’ transcripts for courses dropped after the deadline for course withdrawals. WF is counted as a grade of F in the calculation of Grade Point Averages for Concordia University of Edmonton admission, readmission, and graduation. Students may not take a WF after the last day of lectures.
Under unusual circumstances, a written appeal may be made to the Registrar who, after consultation with the instructor, may change the mark to W (Withdrew with Permission).
4.3.3 Course Conflict
Students will normally be prevented from enrolling in courses for which there is a scheduling conflict. In exceptional circumstances a student may obtain a conflict override from the Dean of their Faculty or program.
A scheduling conflict consists of two courses, or portions of courses (lecture, lab or seminar) which are fully or partially (one minute or more) offered at the same time. One example is lecture in Course A is at the same time, or partially overlaps with seminar in Course B.
All conflict overrides are granted at the discretion of the Dean of the Faculty the student is registered in. Conflict overrides are not normally granted for conflicts of more than one hour per week. Conflict overrides are not granted to students who are not in satisfactory academic standing. The onus is on the student to provide a convincing argument for a conflict override. Information on the evaluations in each course must be provided (for example, so that a student is not expected to write two exams at the same time.) Rationale may include:
- student has consistently demonstrated exceptional academic ability with a full load and is likely to succeed
- student has a reasonable prospect of graduating at the end of the academic year if the override is granted
- student has completed one of the courses before successfully and is retaking it to improve their grade
- the lectures for one of the courses are recorded and posted online, or the student has obtained permission from one of the instructors to record the missed lectures;
or - the conflict is manageable because of special accommodations provided by the instructor or because the course is in some way exceptional
There is no appeal process if the request for a conflict override is not granted by the Dean of the Faculty.
A completed conflict override form does not guarantee that the student will be enrolled in the course. Enrolment is subject to availability.
4.3.4 Discontinuing Studies
Students who decide to discontinue their studies at Concordia University of Edmonton must complete a Program Withdrawal Form with a Registration Advisor in Student & Enrolment Services. Withdrawal from studies at Concordia University of Edmonton is effective on the date the completed documentation is received by the Registrar’s Office.
Non-payment of fees and/or non-attendance do not constitute official withdrawal from Concordia University of Edmonton.
Students who drop out without completing official procedures are not eligible to receive refunds or recommendations. If official documentation is not completed by the last day for withdrawing from courses (Academic Schedule, section 2.0) each course in which the student remains registered is assigned a grade of F.
Students who, after the normal deadline for withdrawal, are unable to complete a course or courses, or who must discontinue their studies at Concordia University of Edmonton because of serious illness, family difficulty, or circumstances beyond their control, may appeal to the Registrar for permission for late withdrawal through an Appeal of Decisions by the Offices of Student & Enrolment Services, section 9.6. Students granted permission for late withdrawal are given a mark of W (Withdrew with Permission) for courses included in the appeals.