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Accounts Payable Deadline for holiday closure

Posted on: Nov 25, 2020

If you have any vendor invoices, expense claims or cheque requisitions that need to be paid before the holiday closure please ensure that the fully approved and properly supported payables are emailed to accountspayable@concordia.ab.ca by the deadlines noted below:

Monday, November 30, 2020 –   Employee expense claims (December 15th payroll)

Friday, December 4, 2020 –   vendor invoices, Cheque Requisitions and Non-employee expense claims

Friday, December 11, 2020 –   Employee expense claims (December month-end payroll)

Our goal is to have everything paid prior to the holiday closure that are received by the dates above.

We ask that you please ensure all paperwork being emailed is complete and accurate. This includes all receipts listed and included as attachments, expense claims totaled and all fully approved with the correct account numbers noted. Incomplete paperwork will result in delayed processing until after the holiday closure.

We cannot guarantee payment for any payables received after the cutoff dates above – we will make every effort but payment may not be prepared until we return in January.

It is very important that approved contractor and fees for service invoices are emailed to accountspayable@concordia.ab.ca by Friday, December 4th.  This ensures all accounts are paid in the correct calendar year and the amount reported on the individual’s T4A agrees to their records.

Your assistance in this matter will help us to manage our workload and ensure that all essential accounts are current before the closure. Please do not hesitate to contact Accounts Payable if you have any questions.