News

Hello All,

Just a reminder to everyone that our fiscal yearend of March 31, 2018 is fast approaching.  Accounts Payable will be using the cutoff of Thursday, March 29^th as March 30^th is Good Friday and March 31^st is a Saturday.

We request your assistance in finalizing all Accounts Payable transactions for the 2017-2018 fiscal yearend.  In order for an expense to be posted to the current fiscal year the services must be rendered, goods received or travel completed by the cutoff dates below.

2017-2018 Fiscal Yearend requirements and deadlines as outlined below:

SUPPLIER INVOICES

Please place all required orders so that goods are received well before March 29, 2018.  Suggested date to finalize all orders is March 15, 2018 but if more lead time is required by your vendor then please ensure their deadlines are met.  Any delays in shipping or backorders could result in goods not being received by March 29th and expenses having to be paid from the 2018-2019 fiscal year.

All approved invoices must be received by Accounts Payable, S208, by Thursday, March 29, 2018.  If invoices are not available please submit the completed PO, with your signature and notation of the date goods were received, to Accounts Payable, S208, by Thursday, March 29, 2018.  If any items are on backorder please ensure that this is clearly indicated on the Purchase Order.  If purchase was made without a PO then please email accountspayable@concordia.ab.ca with purchase details and attach your order and shipping confirmations. 

SERVICE PROVIDERS

Please remind all independent contractors (not employees) engaged by your department of our yearend.  If allowed by their contract, contractors should be invoicing for work completed up to March 31, 2018.

Approved invoices must be received by Accounts Payable, S208, by Tuesday, April 3, 2018.  Please ensure that the invoice clearly states the dates and details for work being billed.

CHEQUE REQUISITIONS

All payments being requested by Cheque Requisition must have backing to support date and terms of payment.  If payment for 2018-19 deposits or bookings are required prior to March 31, 2018 we will process but these will be treated as a prepaid expense at yearend.

Approved Cheque Requisitions with complete backing must be received by Accounts Payable, S208, by Thursday, March 29, 2018.

EXPENSE CLAIMS

The last day to submit receipts dated April 1, 2017 to March 29, 2018 for reimbursement is Thursday, March 29, 2018.    The last day to submit a Travel Expense Claim for travel that was completed by March 31, 2018 will be Tuesday, April 3, 2018.   If travel is not completed by March 31, 2018 then this will be a 2018-2019 expense.

Approved Expense Claims for the 2017-18 fiscal year must be received by Accounts Payable, S208, by Thursday, March 29, 2018.

Approved Travel Expense Claims for the 2017-18 fiscal year must be received by Accounts Payable, S208, by Tuesday, April 3, 2018.

If you should have any difficulties meeting any of these deadlines, or have any questions regarding these procedures please do not hesitate to contact Darlene at extension #209 or email darlene.czernick@concordia.ab.ca.