Accounts Payable Deadlines for holiday closurePosted on: Nov 19, 2019
If you have any vendor invoices, expense claims or cheque requisitions that need to be paid before the holiday closure please ensure that these payables are received in the Accounts Payable Office S208, by the deadline noted below:
Friday, November 29, 2019 – Employee expense claims (December 15th payroll)
Monday, December 9, 2019 – vendor invoices, Cheque Requisitions and Non-employee expense claims
Friday, December 13, 2019 – Employee expense claims (December month-end payroll)
Our goal is to have everything paid prior to the closure that is received by the dates above.
We ask that you please ensure all paperwork is complete and accurate. This includes all receipts listed and attached, expense claims totaled, and all payables approved with the correct account numbers noted. Incomplete paperwork will result in delayed processing until after the holiday closure.
We cannot guarantee payment for any payables received after the cutoff dates above – we will make every effort but payment may not be prepared until we return in January. Priorities for late payables will be vendor and contractor invoices.
It is very important that your paperwork for any contractor invoices and fees for service, etc. is received by December 9th. This ensures all accounts are paid in the correct calendar year and the amount reported on the individual’s T4A agrees to their records.
Your assistance in this matter will help us to manage our workload and ensure that all essential accounts are current before the closure. Please do not hesitate to contact Accounts Payable if you have any questions.