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Effective immediately, expense reimbursements will be paid through payroll. Expense reimbursements will appear on your paystub as “EXPEN” and payment by direct deposit will be to the bank account on file with Payroll on scheduled pay dates.

Travel and Employee Expense claims are due to AP based on the following timelines:

To receive payment on the 15th of the month, expense claims must be fully authorized and received by the last business day of the prior month

Example: To receive a March 15th expense reimbursement, your expense claim is due to Accounts Payable no later than February 28th.

To receive payment on the last day of the month, expense claims must be fully authorized and received by the 15th or the Friday before the 15th (if the 15th falls on a weekend).

Example: To receive a March 29th expense reimbursement, your expense claim is due to Accounts Payable no later than March 15th.

The next expense reimbursements will be paid on February 28th so all paperwork is due to Accounts Payable no later than February 15th. Expense claims received after February 15th will be reimbursed on March 15th.

NOTE:

The Employee Expense Claim, Employee Travel Expense Claim and Travel Advance forms have all been revised and are available on Alfresco:

EE Travel Advance Feb19
EE Travel Expense Claim Feb19
EE Expense Claim Feb19

Please ensure you are using the most recent version.

Incomplete or inaccurate expense claims will result in processing delays. If you miss a submission deadline, your expense claim will be processed the following pay cycle. No exceptions.