Final Reminder for Accounts Payable Yearend close
Posted on: Mar 29, 2018
We strive to have all 2017-18 expenses posted to the correct fiscal year. Please remember that the determination of whether an expense can be posted to the current fiscal year is not based on order or payment date but rather the date the goods or services were received. To be considered a 2017-18 expense the goods must be received by today, Thursday, March 29th and services rendered or travel completed by March 31, 2018.
Accounts Payable will be closed on Thursday, March 29, 2018 to allow for yearend payables processing. All paperwork can be sent via interoffice mail or can be slipped under our office door.
For our cutoff please ensure that the following, properly approved and coded, Accounts Payable paperwork is received in our office, S208, by Thursday, March 29, 2018 4:30 pm.
Supplier Invoices
Service Provider/Contractor Invoices
Yellow copy of Purchase Orders – if any items listed on the PO were not received by March 29,2018 please ensure that this is clearly indicated on the PO. If there is no indication on the PO, from the department, we must trust that all goods listed have been received.
Electronic Purchase Order – please generate EPO for all goods received by March 29, 2018.
Expense Claims
Cheque Requisitions – must clearly state purpose and date of event or service.
Other – please email accountspayable@concordia.ab.ca to notify us of those instances where the goods or services were received by yearend cutoff dates above but no PO was used for the purchase and no invoice has been received. Please attach packing slips and order/shipping confirmations so that we can book an accrual for these items.
Thank-you for your co-operation and assistance with our Yearend Close.