All external research grant applications being submitted under the auspices of Concordia University of Edmonton (CUE) must be reviewed and approved by the institution.
The External Grant Institutional Signature Page ensures that:
- all parties are aware of their responsibilities, and
- any university resources affected by the project, including cash and in-kind commitments, research facilities, and workload appointments, are managed effectively.
The following submissions require an External Grant Institutional Signature Page:
- Grant applications to external funding agencies
- Notices of Intent (NOI) or Letters of Intent (LOI) to external agencies, when funding is expected during the preparatory phase of an application
Instructions
The External Grant Institutional Signature Page must be submitted by the applicant, together with a copy of the grant application, to research@concordia.ab.ca.
Grant application materials should be in submission-ready or final draft form. The External Grant Institutional Signature Page must be signed by the applicant, co-applicants (if any), and the Faculty Dean.
These documents will be used by the Office of Research Services to procure signatures needed to authorize submission.
After CUE’s institutional authorities have signed, a fully executed copy of the External Grant Institutional Signature Page will be returned to the applicant, who will then be authorized to submit the application to the funding agency.
Internal Deadlines
The External Grant Institutional Signature Page, together with a copy of the grant application, must be submitted to the Office of Research Services at least seven working days before the external sponsor’s deadline.
Eligibility
For external research funding applications, an External Grant Institutional Signature Page is required in the following cases:
- a CUE faculty member is identified as an applicant or a co-applicant
- a CUE faculty member will receive external funding
- CUE is identified as the lead institution
- CUE is committing to cash or in-kind contributions
Only continuing, full-time CUE faculty members are eligible to submit applications for external research funding as applicants or co-applicants. In some funding applications for research activities with industry partners, governments, or other entities, an exception to this rule may be authorized by a CUE Vice President or CUE’s President.
If a CUE faculty member is not listed as an applicant or a co-applicant and CUE is not listed as the lead institution on an external research funding application, a signature page may not be required. In such cases, contact the Office of Research Services at research@concordia.ab.ca for more details.
Consequences for non-compliance
In cases of non-compliance, CUE may refuse to administer of funds, disallow a faculty member from holding funds, or take other disciplinary actions.
In such cases, the Office of Research Services will notify the applicant, as well as the Vice President Academic and Provost.
Duplicate funding requests
CUE does not allow duplicate funding requests. Applications for external research funding with significant conceptual and/or budgetary overlap with existing internal or external awards are not allowed.
If you have applied for, or are considering applying for, additional internal or external funds to support a research proposal that you are submitting for a funding competition, you are required to disclose this information to the Office of Research Services and include this information in the appropriate sections of the application forms.