Registration Forms

Program Planners

Special Registration Requests

Please ensure that your form is accurate and complete before submitting it to the Registrar’s Office.

Department Consent for Course Registration 

Some courses require special permission from the department to register. To enroll in these classes, students must:

  1. First use the Online Course Selector to register in the course; then
  2. Complete the Course Permission Form; and then
  3. Meet with a Registration Advisor in the Registrar's Office (HA120), to complete the request

Other Forms and Requests:

Aegrotat Standing

Aegrotat standing is designed to assist students who experience serious illness or injury which prevents them from writing their final exams. 

Application for Aegrotat Standing

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Application for Deferred Final Exam

A Deferred final exam request may be granted based on extenuating circumstances (eg. illness, family emergency), and the deferred exam’s format may be different than the original exam. Exam deferral requests are subject to deadlines. Review section 9.2.5 of the Academic Calendar.

Application for Deferred Final Examination

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Application for Incomplete

Normally, coursework not completed by the last day of classes receives a grade of ‘F’ (zero). Students who require an assignment extension-due to extenuating circumstances – can apply for an incomplete. Review section 9.2.4 of the Academic Calendar.

Application for Incomplete

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Audit Request

Students who choose to audit a course take it for information only, and will not receive credit for the course. Course audit requests are subject to deadlines. Review section 4.4.1 of the Academic Calendar.

To request a course audit:

  1. Register in the course, using the Online Course Selector; then
  2. Complete an Audit Request Form and have it signed by the course's instructor; and then
  3. Meet with a Registration Advisor in the Registrar's Office, to process the request.

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Course Challenge

Students who have experience or a high level of knowledge in a subject matter may be allowed to challenge a course that covers that content. A maximum of 12 credits can be granted through course challenges, and these credits cannot be used to fulfill Concordia University of Edmonton’s residency requirement. Review section 4.4.2 of the Academic Calendar

Course Challenge Request

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Certified Copy of Degree

Alumni who require a certified copy of their degree must complete the request form and visit the Registrar's Office with their original degree. If you do not have the original copy of your degree, you will need to request a Replacement Parchment. It takes approximately three to five business to process the request. 

Certified Copy of Degree Request

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Course Conflict

Students are not allowed to enrol in courses that are offered at overlapping times without prior permission from the Dean.

Course Conflict Permission Form

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Course Overload

The normal full course load for undergraduate programs is 30 credits total for the Fall/Winter Session. Requests for permission to register in more than 16.5 credits per semester must be submitted to the Registrar, who determines the outcome of such requests in consultation with the relevant Dean. Applicants requesting permission to carry a course overload must normally have a Grade Point Average of 3.5 or greater. As per section 4.2.1 of the Academic Calendar.

Course Overload Approval Form

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Graduation Status Letter

Students who require an official letter stating their graduation status. Please note you must have already submitted an Application for Graduation prior to requesting a Graduation Status Request.

Request for Graduation Status Letter

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Teacher Qualification Service Letter

Alumni who require a list of all the courses extra to their degree need to complete Teacher Qualifications Service Letter. 

Request for Teacher Qualification Service Letter

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Major and Minor Changes

Major/Concentration and Minor/Emphasis changes are done through Online Services

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Modification of Program Requirements

Students wishing to be allowed to modify their program requirements in any way must complete the Request for Modification of Program Requirements form, attach a letter describing their request in more detail, and then hand in to the Registrar's office directly. The Registrar's Office will then review the form and letter and pass them to the appropriate Dean for approval.

Request for Modification of Program Requirement

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Name Change

Submit this form to change the name on your student record. Please note you must bring in the original supporting documentation to the Registrar's Office. 

Change of Name Form

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Prerequisite Waiver Request

Students who wish to have a prerequisite or corequisite waived. Review section 4.2.2. of the Academic Calendar.

Prerequisite Waiver Request

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Program Change 

Should you wish to change your program, please contact an Admissions Advisor or submit the request to an Admissions Advisor in the Welcome Center. 

Request for Program Change-Undergraduate Studies


Replacement Parchment

This service is for students who require a previous degree to be generated again. There is a fee associated with this service. Please consult section 5.0 Academic Calendar for the cost or contact Student Accounts at 780-479-9201.

Application for Replacement Parchment

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Transcript Request

Transcripts are official copies of academic records issued by the Registrar’s Office at no charge Academic Calendar [Section 9.4.2]. If you would like a copy of your transcripts from Concordia University of Edmonton you can request them online. There is no fee for this service unless you require it to be sent courier. 

Need a Rush Transcript?

  1. Request a Transcript Online
  2. Call Student Accounts at 780-479-9201 to pay the corresponding postage fees. 

The Registrar's Office can request Official Transcripts from most Alberta institutions on behalf of student with this waiver. These Transcripts stay with Concordia University of Edmonton and are not released to the student. 

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Visiting Student Request

Degree students can request to complete a course at another postsecondary institution. They must, however, request permission from the Registrar and be in satisfactory standing. Review section 4.4.3 of the Academic Calendar Open Studies students do not need to complete this form.  

Visiting Student Request (Letter of Permission)

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Withdrawing from a Program

Students can withdraw from courses using the Online Course Selector. If a student desires to remove all their course from their schedule in a single term, they must complete a Program Withdraw Form. Please contact the Registrar's Office for more details. 

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