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Project Coordinator – Academic Administration (Temporary 12 month term)

Category: Staff
Closing Date: October 10, 2021

Concordia University of Edmonton (CUE) is a community of learning grounded in scholarship and academic freedom, preparing students to be independent thinkers, ethical leaders and citizens for the common good.

CUE campus is situated on the banks of the North Saskatchewan River in Edmonton’s historic Highlands neighborhood. Supporting a student body of over 3,000, we are known for our small class sizes and our excellence in teaching. Our small classes and diverse student population provide an excellent opportunity for engaging with students in a sustained and nurturing way unique within the Canadian university system. CUE is an institution that values research in the sciences, social sciences, humanities and management. Our vision is to become Canada’s pre-eminent small university.

CUE is committed to fostering a diverse, equitable, and inclusive environment for work, study, and living. We actively promote dignity for all, rejecting action and language that are harmful to mutual respect.

CUE is currently seeking a Project Coordinator, reporting directly to the Manager, Academic Administration, with primary support to the Institutional Research Program and Development Office and the Dean of Graduate Studies Office. The Project Coordinator will also provide support, as directed by the Manager, Academic Administration, on projects and tasks in the Vice-President Academic and Provost Office. The successful candidate will have a strong client-focus, editorial, research and management skills, will support collaboration, and will be able to work with a wide variety of stakeholders within the Concordia University of Edmonton community.

Please Note: Vaccination against COVID-19 is a condition of employment at CUE.



  • Undertake the foundational/preparatory work related to the tasks required for the offices of the Institutional Research and Program Development and the Dean, Graduate Studies.
  • Serve as a primary point of contact and liaison for the IRPD Office and the Dean’s Office including inquiries from students, faculty, internal and external members of the CUE community, all while exercising judgement on how best to respond;
  • Conduct the research necessary for the numerous documents, reports, proposals (including new academic program proposals) and grant applications;
  • Prepare first and second drafts of documents, proposals, reports, and applications noted above etc.;
  • Prepare final drafts of documents, proposals, reports, and applications after supervisor review;
  • Assist with the management of administrative unit reviews and academic program cyclical reviews;
  • Provide periodic reports/timelines on the progress of various tasks and initiatives;
  • Organize the consultative meetings with the various stakeholders that are involved in the various initiatives;
  • Serve as secretary to the faculty council and other related committees for the Director of IRPD and the Dean, Graduate Studies, and/or as requested by the Manager, Academic Administration. This includes administrative support such as calendar scheduling, creating meeting agendas, taking and distributing meeting minutes, and following-up on any necessary matters arising from the meetings;
  • Manage the IRPD Office and the Dean, Graduate Studies emails, under the direction of the Director and the Dean, and exercising judgement on how best to respond to the inquiries;
  • Assist the Dean, Graduate Studies with matters related to the Graduate Students Association (GSA);
  • Assist the Director of IRPD and the Dean, Graduate Studies and/or as requested by the Manager, Academic Administration. with on-going projects to enhance processes and procedures;
  • Assist the office of the Vice President Academic & Provost with other projects and tasks as directed by the Manager, Academic Administration; and
  • Other administrative duties as assigned.



  • Minimum of two-four years of relevant experience (educational setting preferred);
  • Post-secondary education of a Bachelor’s degree;
  • Demonstrated project management and leadership skills and the ability to perform in a fast-paced and demanding environment;
  • Intermediate proficiency in MS Office (specifically, Word & Excel) with an aptitude to learn other software;
  • Ability to communicate clearly in both written and verbal form with a strong attention to detail, grammar, and spelling;
  • Experience in working with competing deadlines and with a large degree of independence;
  • Effective problem solving and troubleshooting skills;
  • Strong research skills;
  • Experience administering surveys and reporting on results would be an asset;
  • Demonstrated professionalism and sound judgement;
  • Ability to be flexible to support the timelines and deliverables of team members;
  • Familiarity with an academic environment would be an asset;
  • Demonstrated ability to be a team player; and
  • Satisfactory Criminal Records Check results.


Closing Date: October 10, 2021.

To apply, please include a cover letter and resume in confidence to:

Human Resources at Concordia University of Edmonton careers@concordia.ab.ca>



Concordia University of Edmonton encourages applications from members of racialized groups, visible minorities, First Nations, Métis, Inuit, and Indigenous persons, persons with disabilities, women, persons of any sexual orientation or gender identity and expression, and others who may support a diversity of perspectives at CUE. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  We thank all applicants for their interest; only those selected for an interview will be contacted.