Please note that all course permission forms have been converted into online forms accessible as you register for courses in OCS and from within online services using the menu item “Online Forms” for those students that were registered in the course manually.
Please ensure that your form is accurate and complete before submitting it to the Registrar’s Office.
Aegrotat standing is designed to assist students who experience serious illness or injury which prevents them from writing their final examinations and deferred final examinations.
Application for Deferred Final Examination
A Deferred Final Exam request may be granted based on extenuating circumstances (eg. illness, family emergency), and the deferred exam’s format may be different than the original exam. Exam deferral requests are subject to deadlines. Review section 9.2.5 of the Academic Calendar.
Application for Incomplete
Normally, coursework not completed by the last day of classes receives a grade of ‘F’ (zero). Students who require an assignment extension-due to extenuating circumstances – can apply for an incomplete. Review section 9.2.4 of the Academic Calendar.
Students who choose to audit a course take it for information only, and will not receive credit for the course. Course audit requests are subject to deadlines. Review section 4.4.1 of the Academic Calendar.
To request a course audit:
- Register in the course, using the Online Course Selector; then
- Complete an Audit Request Form and have it signed by the course’s instructor; and then
- Meet with a Registration Advisor in the Registrar’s Office, to process the request.
Students who have experience or a high level of knowledge in a subject matter may be allowed to challenge a course that covers that content. A maximum of 12 credits can be granted through course challenges, and these credits cannot be used to fulfill Concordia University of Edmonton’s residency requirement. Review section 4.4.2 of the Academic Calendar.
Certified Copy of Degree
Alumni who require a certified copy of their degree must complete the request form and visit the Registrar’s Office with their original degree. If you do not have the original copy of your degree, you will need to request a Replacement Parchment. It takes approximately three to five business to process the request.
Students are not allowed to enrol in courses that are offered at overlapping times without prior permission from the Dean.
The normal full course load for undergraduate programs is 30 credits total for the Fall/Winter Session. Requests for permission to register in more than 16.5 credits per semester must be submitted to the Registrar, who determines the outcome of such requests in consultation with the relevant Dean. Applicants requesting permission to carry a course overload must normally have a Grade Point Average of 3.5 or greater. As per section 4.2.1 of the Academic Calendar.
Graduation Status Letter
Students who require an official letter stating their graduation status. Please note you must have already submitted an Application for Graduation prior to requesting a Graduation Status Request.
Teacher Qualification Service Letter
Alumni who require a list of all the courses extra to their degree need to complete Teacher Qualifications Service Letter.
Major and Minor Changes
Major/Concentration and Minor/Emphasis changes are done through Online Services.
Modification of Program Requirements
Students wishing to be allowed to modify their program requirements in any way must complete the Request for Modification of Program Requirements form, attach a letter describing their request in more detail, and then hand in to the Registrar’s office directly. The Registrar’s Office will then review the form and letter and pass them to the appropriate Dean for approval.
Submit this form to change the name on your student record. Please note you must bring in the original supporting documentation to the Registrar’s Office.
Prerequisite/Co-requisite Waiver Request
Students who wish to have a prerequisite or co-requisite waived should review section 4.2.2. of the Academic Calendar. Note that these waivers are only available for students in satisfactory standing. Once an eligible student attempts to register in a course requiring a prerequisite waiver, an electronic form is available in OCS.
Should you wish to change your program, please contact an Admissions Advisor or submit the request to an Admissions Advisor in the Welcome Centre.
This service is for students who require a previous degree to be generated again. There is a fee associated with this service. Please consult section 5.0 of the Academic Calendar for the cost or contact Student Accounts at 780.479.9201.
Transcripts are official copies of academic records issued by the Registrar’s Office at no charge; see Academic Calendar [Section 9.4.2]. If you would like a copy of your transcripts from Concordia University of Edmonton you can request them online. There is no fee for this service unless you require it to be sent courier.
Need a Rush Transcript?
- Request a Transcript Online
- Call Student Accounts at 780.479.9201 to pay the corresponding postage fees.
The Registrar’s Office can request Official Transcripts from most Alberta institutions on behalf of student with this waiver. These Transcripts stay with Concordia University of Edmonton and are not released to the student.
Visiting Student Request
Degree students can request to complete a course at another postsecondary institution. They must, however, request permission from the Registrar and be in satisfactory standing. Review section 4.4.3 of the section 4.4.3 of the Academic Calendar. Open Studies students do not need to complete this form.
Visiting Student Request (Letter of Permission)
Withdrawing from a Program
Students can withdraw from courses using the Online Course Selector . If a student wishes to withdraw completely from their program (remove all their courses from their schedule in a single term) they must complete a Program Withdraw Form via Online Services for Students.